EXTENDED! Job Posting: General and Administrative Coordinator

Job Posting: General and Administrative Coordinator
Organization: Ada X
Location: Montreal, QC
Deadline : May 10 2025, 12am (midnight)

Ada X is embarking on an exciting new chapter with the acquisition of our permanent space at 4001 Berri and preparations for our 30th anniversary. We are seeking an experienced cultural administrator to guide our team through this transformative period and help shape our organization’s future.

Key Responsibilities

Strategic Administration & Organizational Leadership:
• Develop and implement long-term strategies aligned with Ada X’s mission
• Identify funding opportunities and prepare grant applications and reports in collaboration with the team
• Prepare and monitor budgets in coordination with the team and Board of Directors
• Supervise financial operations (budgeting, payroll, bank reconciliations) working with an administrative assistant
• Coordinate preparation for annual audits and financial reports for the Board of Directors
• Manage human resources and workplace policies

Real Estate Project Management:
In collaboration with partner organizations (https://www.4001berri.art/):
• Coordinate the final stages of the 4001 Berri acquisition
• Secure remaining funding through grants and partnerships
• Oversee renovations to meet sustainability and accessibility objectives
• Liaise with architects, contractors, and legal advisors

Team & Community Relations:
• Maintain relationships with funders and cultural partners
• Represent Ada X at arts events and networking opportunities
• Support anti-oppressive organizational practices

Qualifications

• 3-5 years of experience in arts administration or nonprofit management
• Financial supervision experience
• Proven track record in grant writing and fundraising
• Fluency in French and English (written and spoken)
• Knowledge of Montreal’s cultural sector

Position Details

• Salary: $25.39/hour (+ 2.5% annual increase)
• Hours: 32 hours/week (flexible schedule)
• Vacation: 6 weeks paid annually
• Position Type: Permanent

How to Apply

Send the following to appel@ada-x.org by May 10, 2025:
• Current resume
• Cover letter detailing your interest and qualifications
• Two professional references

Application Deadline: May 10 2025, 12am (midnight)
Questions? info@ada-x.org